TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 98-RFP-10 Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $2,093,293.23 from an amount of $201,545,290.48 to an amount not to exceed $199,451,997.25, Account 101-66000-612590, Purchase Order 5000950
Body
Dear Sir:
On December 21, 2000, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-RFP-10 Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount not to exceed $217,169,089.74. The contract expires July 1, 2030.
As of September 12, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease to the service portion of the contract in an amount of $9,575,468.54 from the original amount awarded of $127,997,551.16. The current contract value of the service portion is $118,422,082.62. The prior approved change orders reflect a 7.5% decrease to the original value of the service portion of the contract.
A decrease in contract value is being requested due to projected production of the pelletizing facility that takes into account maintenance shutdowns and historical productions.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the service portion of Contract 98-RFP-10 in an amount of $2,093,293.23 (approximately 1% of the current contract value) from an amount of $201,545,290.48 to an amount not to exceed $199,451,997.25.
Funds will be restored to Account 101-66000-612590.
Requested, Sergio E. Serafino, Acting Director of Maintenance and Operations, BAP:SO’C
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018
Attachment