TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-631-11 Furnishing and Delivering Odor Control Canisters and Media to Various Locations, estimated cost $195,000.00, Account 101-66000-623560, Requisition 1491759
Body
Dear Sir:
Contract documents and specifications have been prepared for Furnishing and Delivering Odor Control Canisters and Media to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering granular media containing Polymeric Amine and activated carbon as well as media filled canisters. The refill media will be used for the air scrubber located at 43rd and East Avenue in Stickney, and the canisters will be installed in manholes. Both will be used to reduce hydrogen sulfide concentrations in these structures.
The estimated cost of this contract is $195,000.00. The estimated 2019, 2020 and 2021 expenditures are $65,000.00, $65,000.00 and $65,000.00, respectively.
The bid deposit for this contract is $9,700.00.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise November 21, 2018
Bid Opening December 11, 2018
Award January 3, 2019
Completion December 31, 2021
Funds are being requested in 2019, in Account 101-66000-623560, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2020 and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-631-11.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018