TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 18-708-12, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to DuBois Chemicals, Inc., in an amount of $20,000.00, from an amount of $341,616.40 to an amount not to exceed $321,616.40, Account 101-67000-623560, Purchase Order 3100235
Body
Dear Sir:
On June 21, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-708-12, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to DuBois Chemicals, Inc., in an amount not to exceed $341,616.40. The Contract will expire on July 22, 2020.
There have been no prior change orders.
A decrease in contract value is being requested because the amount of sodium carbonate needed is less due to problems with the sludge dewatering equipment at Egan.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-708-12 in an amount of $20,000.00 (approximately 5.9% of the current Contract value) from an amount of $341,616.40 to an amount not to exceed $321,616.40.
Funds will be restored to Account 101-67000-623560.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018