TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
Committee on procurement
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 19-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group B to Saf-T-Gard International, Inc., in an amount not to exceed $53,497.44, Account 101-20000-623570
Body
Dear Sir:
On September 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, beginning approximately January 1, 2019 and ending December 31, 2019.
In response to a public advertisement of October 3, 2018, a bid opening was held on October 16, 2018. The bid tabulation for this contract is:
Group A: TYGON TUBING
FAIRMONT SUPPLY COMPANY *$108,681.90
GROUP B: GLOVES
SAF-T-GARD INTERNATIONAL, INC. $53,497.44
FAIRMONT SUPPLY COMPANY $54,466.68
CICERO MFG. & SUPPLY COMPANY, INC. $66,883.60
ADVANCED SUPPLY CO., INC. *$81,496.24
DISCOVERY PROMOTIONS AND MERCHANDISING $86,831.76
j.p. simons & co. *$118,306.20
*corrected total
Five hundred and eight (508) companies were notified of this contract being advertised and thirty-two (32) companies requested specifications.
Fairmont Supply Company, the sole bidder for Group A, submitted a bid that exceeded the estimated cost of $9,000.00 for Group A. Therefore, the bid was considered too high for award, and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Fairmont Supply Company of this action. Group A will be procured on the open market in the future.
Saf-T-Gard International, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $62,000.00, placing the total bid of $53,497.44 approximately 13.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-003-11, Group B, to Saf-T-Gard International, Inc., in an amount not to exceed $53,497.44.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2019, in Account 101-20000-623570, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018
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