TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase order with Wiss, Janney, Elstner Associates, Inc. to complete a forensic investigation into the cause of the August 30, 2018 roof collapse at the Calumet Water Reclamation Plant in an amount of $80,000.00 from an amount of $50,000.00 to an amount not to exceed $130,000.00, Account 901-30000-667220 Purchase Order 3101329
Body
Dear Sir:
On Thursday, August 30, 2018, the roof of the sludge concentration building at the Calumet Water Reclamation Plant partially collapsed. The collapse appears to have occurred as a result of an explosion within the building.
On September 20, 2018, the Board of Commissioners declared an emergency affecting public health and safety, and authorized the Director of Procurement and Materials Management to issue a Purchase Order for an investigation into the cause of the incident. Specifically, Contract Number 18-300-02 was executed with Wiss, Janney, Elstner Associates, Inc. (WJE) in an amount not to exceed $50,000.00 to allow WJE to begin its investigation immediately. At that time, the scope of the investigation was undetermined. To date, WJE’s work has included coordinating and documenting the removal and storage of the building’s structural components, machinery, and equipment. WJE has also retained the services of a fire and explosion expert to do a root cause analysis of the incident.
The reason for the requested change order is to enable WJE to complete its investigation into the cause of the incident and to prepare a report on the incident that will include recommendations to prevent any similar incidents in the future.
There have been no prior change orders.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $80,000.00 (160% percent of the current contract value) from an amount of $50,000.00 to an amount not to exceed $130,000.00.
Funds are available in Account 901-30000-667220.
Requested, Susan T. Morakalis, General Counsel, STM:EMA:JTM:TN:nm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018