TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 19-673-11, Heavy Equipment Repairs at Various Locations, Groups A and B, to West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., in an amount not to exceed $521,290.00, Accounts 101-66000, 68000-612760, Requisitions 1492477 and 1492653 (As Revised)
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-673-11 Heavy Equipment Repairs at Various Locations.
In response to a public advertisement of September 19, 2018, a bid opening was held on October 9, 2018. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA
WEST SIDE TRACTOR SALES CO. d/b/a
WEST SIDE SPECIALIZED SERVICES CO. $91,740.00
HOWELL TRACTOR & EQUIPMENT LLC $94,040.00
STEVENSON CRANE SERVICE, INC. $95,300.00
GROUP B: STICKNEY, LASMA, CALSMA
WEST SIDE TRACTOR SALES CO. d/b/a
WEST SIDE SPECIALIZED SERVICES CO. $429,550.00
STEVENSON CRANE SERVICE, INC. $444,150.00
HOWELL TRACTOR & EQUIPMENT LLC $449,600.00
Three hundred ninety-one (391) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for both groups of this contract was $552,000.00, placing their bid of $521,290.00 approximately 5.6 percent below the estimate.
The work under this contract shall commence January 1, 2019, or upon approval of the Contractor’s bond, whichever occurs later, and terminate twenty-four months thereafter.
West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-673-11, Groups A and B to West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., in an amount not to exceed $521,290.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are being requested in 2019 and 2020, in the amount of $260,645.00 for each year, in Accounts 101-66000, 68000-612760. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018