TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-604-11, Furnishing and Delivering Plumbing Supplies to Various Locations, to Columbia Pipe & Supply Co., Inc., in an amount not to exceed $141,400.00, Accounts 101-67000, 68000, 69000-623090, Requisitions 1475493, 1486220, and 1492646
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-604-11, Furnishing and Delivering Plumbing Supplies to Various Locations.
In response to a public advertisement of October 3, 2018, a bid opening was held on October 23, 2018. The bid tabulation for this contract is:
COLUMBIA PIPE & SUPPLY CO. $141,400.00
MARCO SUPPLY CO., D/B/A JOHNSON PIPE & $141,500.00
SUPPLY CO.
Five hundred ninety-four (594) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Columbia Pipe & Supply Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $152,700.00, placing their bid of $141,400.00, approximately 7.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-604-11 to Columbia Pipe & Supply Co., in an amount not to exceed $141,400.00.
The bid deposit in the amount of $7,600.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2018 expenditure, in the amount of $33,243.35, are available in Account 101-67000, 68000, 69000-623090. The estimated expenditures for 2019 are $47,133.34, and for 2020 are $61,023.31. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018