TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $405,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Boerger LLC, to furnish and deliver Boerger pump parts and equipment to various locations, on an as needed basis, for approximately a three-year period. All pump parts and equipment will be delivered prior to November 30, 2021.
Boerger LLC, the sole source distributor for Boerger pump parts and equipment, has submitted prices for the parts and equipment required. Purchase orders will be issued for pump parts and equipment as needed using an outline agreement based on the prices received from Boerger LLC. Inasmuch as Boerger LLC is the only source of supply for the parts and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed by the trades to perform their work.
Boerger LLC is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Minnesota. The Acting Director of the Maintenance and Operations Department has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Boerger LLC, in an amount not to exceed $405,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by Boerger LLC.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623270. The estimated expenditures for the period of 12/1/2018 through 11/30/2019 are $160,000.00, 12/1/2019 through 11/30/2020 are $160,000.00, and 12/1/2020 through 11/30/2021 are $85,000.00. Funds for years 2019, 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018