TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at Various Locations, to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $867,450.00, Account 201-50000-645700, Requisition 1480983
Body
Dear Sir:
On February 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at Various Locations.
In response to a public advertisement of September 26, 2018, a bid opening was held on October 23, 2018. The bid tabulation for this contract is:
XYLEM WATER SOLUTIONS U.S.A., INC. $867,450.00
PUMPING SOLUTIONS, INC. $1,011,900.00
Seven hundred forty-three (743) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
Xylem Water Solutions U.S.A., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $825,000.00, placing their bid of $867,450.00 approximately 5.1 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the rebuild work will be performed offsite at the Contractor's facility.
The contract will require approximately four (4) people for the services.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because this project requires a highly specialized scope of work and the lack of availability of MBE, WBE, and SBE vendors to perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-610-21 to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $867,450.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate 974 calendar days thereafter, or by December 31, 2020, whichever occurs sooner.
Funds for the 2018 expenditure, in the amount of $5,000.00, are available in Account 201-50000-645700. The estimated expenditures for 2019 are $595,000.00, and for 2020 are $267,450.00. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018