TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-970-12 (Re-Bid), Janitorial Services at Various Locations, Groups A and C to Eco-Clean Maintenance, Inc., in an amount not to exceed $597,270.00, Account 101-69000-612490, Requisition 1487112
Body
Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-970-11, Janitorial Services at Various Locations.
In response to a public advertisement of June 13, 2018, a bid opening was held on July 10, 2018. Groups B and D were awarded at the Board meeting of September 6, 2018.
In response to a public re-advertisement of September 12, 2018, a bid opening was held on October 9, 2018. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
ECO-CLEAN MAINTENANCE, INC. $498,576.00
PERFECT CLEANING SERVICE CORPORATION $517,800.00
GROUP C: CALUMET WRP
ECO-CLEAN MAINTENANCE, INC. $98,694.00
One hundred thirty-one (131) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
Eco-Clean Maintenance, Inc., the lowest responsible bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated costs for Groups A and C of this contract was $643,000.00, placing their bid of $597,270.00 approximately 7.1 percent below the estimated costs for Groups A and C.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D applies to Group A only for this contract. The participation goals are 20 percent Minority Business Enterprise (MBE), 9 percent Women Business Enterprise (WBE) and 10 percent Small Business Enterprise (SBE).
Eco-Clean Maintenance, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, and the bidder offers themselves to satisfy SBE participation.
The contract will require approximately ten (10) to fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-970-12 (Re-Bid), Groups A and C to Eco-Clean Maintenance, Inc., in an amount not to exceed $597,270.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence five (5) days after approval of the Contractor's Bond and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2018 expenditure, in the amount of $14,939.00, are available in Account 101-69000-612490. The estimated expenditure for 2019 is $199,620.00, and for 2020 is $199,620.00, and for 2021 is $183,091.00. Funds for the 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018
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