TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
Committee on procurement
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to Eco-Clean Maintenance, Inc., in an amount not to exceed $1,963,700.00, Accounts 101-15000-612370, 612390, Requisition 1497732
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period.
In response to a public advertisement of September 19, 2018, a bid opening was held on October 9, 2018. The bid tabulation for this contract is:
ECO-CLEAN MAINTENANCE, INC. $1,963,700.00
ANCHOR MECHANICAL, INC. $1,975,000.00
GSF USA INC. $2,076,932.00
PERFECT CLEANING SERVICE CORPORATION $2,103,000.00
smith maintenance company $2,135,611.48
One hundred thirty-two (132) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Eco-Clean Maintenance, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,975,000.00, placing the bid of $1,963,700.00, approximately .6 percent below the estimate.
The contractor shall commence work upon approval of the Contractor’s Bond and shall terminate thirty-six (36) months thereafter.
Eco-Clean Maintenance, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, and the bidder offers self to satisfy SBE participation.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately eleven (11) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-408-11 to Eco-Clean Maintenance, Inc., in an amount not to exceed $1,963,700.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2018 expenditure, in the amount of $54,500.00, are available in Accounts 101-15000- 612370, 612390. The estimated expenditures for 2019 are $654,600.00, 2020 are $654,600.00 and 2021 are $600,000.00. Funds for the 2019, 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018
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