TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-601-21, Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant, to Gasvoda & Associates, Inc., in an amount not to exceed $160,459.00, Account 201-50000-634600, Requisition 1480498 (As Revised)
Body
Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-601-21, Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant.
In response to a public advertisement of September 12, 2018, a bid opening was held on September 25, 2018. The bid tabulation for this contract is:
GASVODA & ASSOCIATES, INC. $160,459.00
One thousand two hundred twenty-four (1,224) companies were notified of this contract being advertised and thirty-four (34) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide the pumps requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Gasvoda & Associates, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $175,000.00, placing their bid of $160,459.00 approximately 8.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-601-21 to Gasvoda & Associates, Inc., in an amount not to exceed $160,459.00.
The contract shall begin after the mailing of a purchase order and terminate within 175 calendar days.
The bid deposit, in the amount of $8,700.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018