TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-106-11 Furnish and Deliver Replacement Uniforms and Items for Pollution Control Personnel, estimated cost $38,000.00, Account 101-16000-623700, Requisition 1505228
Body
Dear Sir:
Contract documents and specifications have been prepared to advertise for bid Contract 19-106-11 to furnish and deliver replacement uniforms and items for pollution control personnel of the Monitoring and Research Department, including Environmental Specialists, Patrol Boat Operators and Pollution Control Technicians, who are assigned to various locations throughout the District. The term of this contract is for approximately two years, beginning approximately February 21, 2019 through December 31, 2020.
The personnel who wear these uniforms monitor compliance of industrial companies discharging effluent into the sewer system under the Sewage and Waste Control Ordinance and the User Charge Ordinance. They also respond to a variety of complaints and emergency incidents throughout Cook County and it is important that they project an authoritative image.
The estimated cost for this contract is $38,000.00. The estimated 2019 and 2020 expenditures are $12,000.00 and $26,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 9, 2019
Bid Opening January 22, 2019
Award February 21, 2019
Completion December 31, 2020
Funds for 2019 are being requested in Account 101-16000-623700 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for 2020 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-106-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:MJ:KB:SSP:vp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018