TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 14-108-5F, Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, to Industria, Inc., in an amount not to exceed $1,546,000.00, plus a five (5) percent allowance for change orders in an amount of $77,300.00, for a total amount not to exceed $1,623,300.00, Account 501-50000-645720, Requisition 1497567
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-108-5F, Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois.
In response to a public advertisement of July 25, 2018, a bid opening was held on October 2, 2018. The bid tabulation for this contract is:
COPENHAVER CONSTRUCTION INC. $1,426,000.00
INDUSTRIA, INC. $1,546,000.00
RAUSCH INFRASTRUCTURE LLC $1,547,000.00
EARTH WERKS LAND IMPROVEMENT DEVELOPMENT $1,950,000.00
Five hundred eighty-eight (588) companies were notified of this contract being advertised and sixty (60) companies requested specifications.
A review of the low bid, submitted by Copenhaver Construction Inc., revealed a shortfall of 10% for the MBE goal of 20% and a 4.1 % shortfall for the WBE goal of 10%. They submitted a waiver request form but it was not signed by an authorized officer on page UP-6. Therefore, Copenhaver’s bid is considered non-responsive and rejected in accordance with Section 12, the Utilization Plan Submission (c) which requires the waiver form to be signed. The Director of Procurement and Materials Management has notified Copenhaver Construction Inc., of this action.
Industria, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,146,085.70 to $1,387,366.90, placing their bid of $1,546,000.00 over the estimated cost range.
Industria, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers, operating engineers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
Industria, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 22% MBE, 10% WBE, and bidder offers MBE credits to satisfy the SBE participation.
The contract will require approximately fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-108-5F to Industria, Inc., in an amount not to exceed $1,546,000.00, plus a five (5) percent allowance for change orders in an amount of $77,300.00, for a total amount not to exceed $1,623,300.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 1,460 calendar days.
Funds for the 2018 expenditure, in the amount of $200,000.00, are available in Account 501-50000-645720. The estimated expenditures for 2019 are $1,303,300.00, for 2020 are $40,000.00, for 2021 are $40,000.00, and for 2022 are $40,000.00. Funds for the 2019, 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018
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