TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Suez Treatment Solutions, Inc., to Furnish and Deliver Parts for Coarse Screens at Various Locations, in a total amount not to exceed $75,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Suez Treatment Solutions, Inc., to furnish and deliver parts for the Climber coarse screens at various locations, on an as needed basis for a three year period ending January 31, 2022.
Suez Treatment Solutions, Inc., the sole source distributor of the replacement parts for the coarse screens, has submitted prices for the parts required. Purchase orders will be issued for the coarse screen parts, as needed, based on the prices received from Suez Treatment Solutions, Inc. Inasmuch as Suez Treatment Solutions, Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Suez Treatment Solutions, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Suez Treatment Solutions, Inc., in an amount not to exceed $75,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623270. The estimated expenditures for the period of 02/01/19 through 01/31/20 are $25,000.00, 02/01/20 through 01/31/21 are $25,000.00 and 02/01/21 through 01/31/22 are $25,000.00. Funds for years 2019, 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2018