TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Flow-Technics, Inc., to Furnish and Deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch Pump Parts and Equipment, to Various Locations, in a total amount not to exceed $1,772,800.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990
Body
Dear Sir:
Authorization is requested to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch replacement pump parts and equipment, to various locations, on an as needed basis. The pumps perform the lifting and transferring of wastewater, biosolids, and water through various treatment processes. All pump parts and equipment will be delivered prior to December 31, 2021.
Flow-Technics, Inc., the sole source distributor for Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch replacement pump parts and equipment, has submitted prices for the pump parts and equipment required. Purchase orders will be issued for the pump parts and equipment as needed based on the prices received from Flow-Technics, Inc. Inasmuch as Flow-Technics, Inc., is the only source of supply for the pump parts and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The pump parts and equipment are needed by the trades to perform their work.
Flow-Technics, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA) is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Flow-Technics, Inc., in an amount not to exceed $1,772,800.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Flow-Technics, Inc.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990. The estimated expenditures for the period of 1/01/2019 through 12/31/2019 are $557,600.00, 1/01/2020 through 12/31/2020 are $662,600.00, and 1/01/21 through 12/31/21 are $552,600.00. Funds for the 2019, 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:kp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2018