TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Sirius Automation Group Inc., for Preventive Maintenance and Consumable Supplies for Sirius Automation Weighing Systems in an amount not to exceed $14,700.00, Accounts 101-16000-612970, 623570, Requisition 1505671
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Sirius Automation Group Inc., (Sirius) for preventive maintenance and consumable supplies for three Sirius Automation weighing systems at the Stickney Industrial Waste Analytical Laboratory and John E. Egan Analytical Laboratory. This purchase order will expire on December 31, 2019.
Sirius weighing systems are used for the analysis of suspended solids, total solids by volume and total solids by weight. These analyses are required by National Pollutant Discharge Elimination System (NPDES) permits, regulations, and ordinances including: water reclamation plant influent and effluent samples for compliance with NPDES permits, biosolids samples for compliance with the USEPA Part 503 Rule and the monitoring of the water quality in the Chicago area waterways to meet the IEPA designated Water Quality Standard.
Sirius, the sole-service provider for preventive maintenance and consumable supplies for three Sirius weighing systems, and peripheral accessories, has submitted pricing for the services required. The benefits that this service provides are that the Sirius weighing systems and peripheral equipment are maintained by vendor-trained technicians and the preventive maintenance and emergency repairs will greatly reduce instrument downtime due to failure. Inasmuch as Sirius is the only source of supply for the goods and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Sirius is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Sirius Automation Group Inc., in an amount not to exceed $14,700.00.
Funds for the 2019 expenditure are being requested in Accounts 101-16000-612970 and 623570 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:DC:JC:bb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2018