TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 20, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with the Village of Riverside for the design, construction, operation and maintenance of the Groveland Avenue Levee Improvements under Phase II of the Stormwater Management Program (18-IGA-20), with payment to the U.S. Army Corps of Engineers, in an amount not to exceed $2,506,028.00, Account 501-50000-612400, Requisition 1508871
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Riverside (Village) for the design, construction, operation and maintenance of the Groveland Avenue Levee Improvements under Phase II of the Stormwater Management Program (18-IGA-20), with payment to the U.S. Army Corps of Engineers (Corps) in an amount not to exceed $2,506,028.00.
On November 19, 2015, the Board of Commissioners authorized the District to negotiate an IGA with the Village to allow the District to provide funds for the construction of the Groveland Avenue Levee Improvements (Project) under the Stormwater Management Phase II Program. The proposed Project includes the design, construction and maintenance of a new flood wall, a road closure structure on Forest Avenue and raising an existing levee. This project will provide direct flood reduction benefits to an estimated 73 residential structures and will reduce storm related access impacts along the local roadways. The Village authorized entering into a Project Partnership Agreement (PPA) with the Corps on December 6, 2018. Under the terms of the PPA, the Corps will design and construct the Project, and the Village will be solely responsible for operations and maintenance of the improvements and for any change orders to the Project. However, the Village has no revenue source to fund the non-federal share of the Project and has requested assistance from the District. The Village and the District have agreed in principle to the terms of an IGA, which includes payment by the District of the non-federal share of design, land acquisition and construction costs for the Project in an amount not to exceed $2,506,028.00. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Upon request for non-federal funds from the Corps for the Project, the District will remit payments directly to the Corps on behalf of the Village. The Corps will contribute approximately $4,654,054.00 as the federal share of the Project. As the Project will be designed and constructed by the Corps, the construction contract will conform with applicable federal procurement, labor, and diversity statues and regulations. Project design is anticipated to commence in spring 2019.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village and make payment to the Corps by direct voucher in an amount not to exceed $2,506,028.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2019 expenditure in the amount of $1,766,438.00, will be contingent on the Board of Commissioners’ approval of the District’s budget for 2019. Funds for the 2020 expenditure in the amount of $739,590.00, will be contingent on the Board of Commissioners’ approval of the District’s budget for 2020.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 20, 2018