TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Motorola Solutions, Inc. for the MWRD Police to utilize the STARCOM21 Network regional interoperable radio system for the thirty-eight (38) STARCOM radios used by MWRD Police, in an amount not to exceed $53,352.00, Account 101-15000-612840, Requisition 1508868
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Motorola Solutions, Inc., for the MWRD Police to utilize the STARCOM21 Network regional interoperable radio system for the thirty-eight (38) STARCOM radios used by MWRD Police for a three-year period. The STARCOM21 Network is a statewide radio network created by Motorola Solutions, Inc. for the Illinois State Police, other state agencies, and any other governmental agency within Illinois. Motorola Solutions, Inc.’s contract with the State (Master Contract CMS3618850A) allows governmental agencies to receive Motorola services at a negotiated discount. District Police users are able to communicate both within their operating area, and with all other State and governmental agency subscribers in the Network. This purchase order will expire December 31, 2021.
Motorola Solutions, Inc., the sole service provider of equipment compatible with the STARCOM21 Network, has submitted prices for the service required. Inasmuch as Motorola Solutions, Inc. is the only source of supply for the service required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Motorola Solutions, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the service required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Motorola Solutions, Inc., in an amount not to exceed $53,352.00.
The estimated 2019, 2020, and 2021 expenditures are $17,784.00, $17,784.00, and $17,784.00, respectively.
Funds are being requested in 2019, 2020 and 2021, in Account 101-15000-612840 and are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Eileen M. McElligott, Administrative Services Officer, KCH:JRM:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 20, 2018