TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-673-13 (Re-Bid), Heavy Equipment Repairs at Various Locations, Group A, to Howell Tractor & Equipment, LLC, in an amount of $37,784.22, from an amount of $114,210.75, to an amount not to exceed $151,994.97, Account 101-68000-612760, Purchase Order 5001569
Body
Dear Sir:
On September 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-673-13, Heavy Equipment Repairs at Various Locations, Group A, to Howell Tractor & Equipment, LLC, in an amount not to exceed $119,770.00. The contract expires on March 30, 2019.
As of December 6, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $5,559.25 from the original amount awarded of $119,770.00. The current contract value is $114,210.75. The prior approved change orders reflect an approximate 4.6% decrease to the original contract value.
The increase is required due to unanticipated labor-intensive repairs to the electrical and hydraulic systems on the Yale forklift, and the hydraulic system on the Caterpillar IT63 front end loader. Both pieces of equipment are considered vital to the day-to-day operations of the Calumet plant.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-673-13, Group A, in an amount of $37,784.22 (approximately 33.1% of the current contract value) from an amount of $114,210.75 to an amount not to exceed $151,994.97.
Funds are available in Account 101-68000-612760.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 20, 2018
Attachment