TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-667-11, Native Prairie Landscape Maintenance at Various Service Areas, estimated cost $520,000.00, Account 101-69000-612420, Requisition 1505940
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-667-11, Native Prairie Landscape Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain services necessary to maintain native prairie landscape at the District’s various facilities and properties for a four-year period.
The estimated cost for this contract is $520,000.00. The estimated 2019, 2020, 2021, 2022 and 2023 expenditures are $70,000.00, $130,000.00, $130,000.00, $130,000.00 and $60,000.00, respectively.
The bid deposit for this contract is $26,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is classified as “Miscellaneous Building Construction” for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The associated MBE, WBE and SBE utilization goals for this contract are 10% MBE and/or WBE, and 10% SBE.
It is estimated that this contract will employ 4-6 personnel.
The tentative schedule for this contract is as follows:
Advertise January 30, 2019
Bid Opening March 5, 2019
Award March 21, 2019
Completion March 31, 2023
Funds are being requested in 2019, in Account 101-69000-612420, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2020, 2021, 2022 and 2023, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-667-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 20, 2018