TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Gardner Denver Nash LLC, to Furnish and Deliver Digester Compressors, Gas Booster Pumps and Related Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $740,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gardner Denver Nash LLC, to furnish and deliver digester compressors, gas booster pumps and related equipment to various locations, on an as needed basis, for approximately a three-year period. All parts and equipment will be delivered prior to December 31, 2021.
Gardner Denver Nash LLC, the sole source distributor for Gardner Denver Nash digester compressors, gas booster pumps and related equipment, has submitted prices for the parts and equipment required. Purchase orders will be issued for the parts and equipment as needed using an outline agreement based on the prices received from Gardner Denver Nash LLC. Inasmuch as Gardner Denver Nash LLC is the only source of supply for the parts and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed by the trades to perform their work.
Gardner Denver Nash LLC is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gardner Denver Nash LLC, in an amount not to exceed $740,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by Gardner Denver Nash LLC.
Funds for the period of 01/01/2019 through 12/31/2019, in the amount of $350,000.00, are available in Accounts 101-66000, 67000, 68000, 69000-623270. The estimated expenditures for the period of 01/01/2020 through 12/31/2020 are $210,000.00 and for the period of 01/01/2021 through 12/31/2021 are $180,000.00. Funds for years 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 20, 2018