TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, estimated cost $190,400.00, Accounts 101-66000/67000/68000/69000-623130, Requisitions 1506526, 1506669, 1506501, 1506500, 1506683, 1506175 and 1506502
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering crushed stone, sand and gravel to various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure crushed stone, sand and gravel to maintain the roads in the various plant areas over a four-year period.
The estimated cost for this contract is $190,400.00. The estimated 2019, 2020, 2021 and 2022 expenditures are $50,100.00, $50,100.00, $50,100.00 and $40,100.00 respectively.
The bid deposit for this contract is $9,500.00.
The Affirmative Action Ordinance, Revised Appendix D, and the Multi-Project Labor Agreement (MPLA) are not applicable to this contract, because it is primarily a furnish and deliver contract.
It is estimated that this contract will employ five personnel.
The tentative schedule for this contract is as follows:
Advertise January 30, 2019
Bid Opening February 19, 2019
Award March 7, 2019
Completion December 31, 2020
Funds for 2019 are available in Accounts 101-66000/67000/68000/69000-623130. Funds for the subsequent years, 2020, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-683-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019