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File #: 19-0004    Version: 1
Type: Agenda Item Status: Adopted
File created: 12/20/2018 In control: Procurement Committee
On agenda: 1/10/2019 Final action: 1/10/2019
Title: Authority to decrease Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount of $15,000.00, from an amount of $201,204.00 to an amount not to exceed $186,204.00, Account 201-50000-645600, Purchase Order 5001671

TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount of $15,000.00, from an amount of $201,204.00 to an amount not to exceed $186,204.00, Account 201-50000-645600, Purchase Order 5001671

Body

 

Dear Sir:

 

On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount not to exceed $201,204.00. The contract expired on December 4, 2018.

 

There have been no prior change orders.

 

A decrease in contract value is being requested to close the Contract. The actual expenditure for the new coarse screen conveyor system at the North Branch Pumping Station was less than anticipated at the time the contract was put in place.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-704-21 in an amount of $15,000.00 (approximately 7.5% of the current Contract value) from an amount of $201,204.00 to an amount not to exceed $186,204.00.

 

Funds will be restored to Account 201-50000-645600.

 

Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR:SSG

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019