TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 17-771-11, Aquatic Weed Removal at Various Locations, to Clarke Aquatic Services, Inc., in an amount of $17,602.00, from an amount of $62,220.00, to an amount not to exceed $44,618.00, Account 101-67000-612420, Purchase Order 5001590
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-771-11, Aquatic Weed Removal at Various Locations, to Clarke Aquatic Services, Inc., in an amount not to exceed $90,885.00. The Contract will expire April 30, 2020.
As of December 19, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease to the contract in an amount of $28,665.00 from the original amount awarded of $90,885.00. The current value of the contract is $62,220.00. The prior approved change orders reflect a 31.5% decrease to the original value of the Contract.
A decrease in contract value is being requested because services performed in 2018 were less than originally planned.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 17-771-11 in an amount of $17,602.00 (approximately 28.3% of the current Contract value) from an amount of $62,220.00, to an amount not to exceed $44,618.00.
Funds will be restored to Account 101-67000-612420.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019
Attachment