TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 10-882-CF, Streambank Stabilization Project on Midlothian Creek, Tinley Park, Illinois, estimated cost range from $612,700.00 to $741,690.00
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-882-CF, Streambank Stabilization Project on Midlothian Creek, Tinley Park, Illinois.
In response to a public advertisement of August 15, 2018, a bid opening was held on September 25, 2018. The bid tabulation for this contract is:
COPENHAVER CONSTRUCTION INC. $605,000.00
CARDNO, INC. $1,146,000.00
CONCORD EXCAVATING ENTERPRISES, INC. $1,148,950.00
One thousand seven hundred fifty-four (1,754) companies were notified of this contract being advertised and forty-five (45) companies requested specifications.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 10% Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
A review of the low bid, submitted by Copenhaver Construction, Inc. indicated participation goals of 9.4% MBE, 9.6% WBE and bidder offered WBE participation to satisfy the SBE. A review of their Revised Appendix D utilization plan by our Diversity section revealed a shortfall for the MBE participation of 10.6%. In addition, the bidder did not sign the waiver request form on UP-6. Therefore, their bid has been rejected in accordance to Section 13, Compliance Review, (a) (ii), failure to commit in its Utilization Plan to MBE participation equal to or greater than the utilization contract goals, unless the bidder submitted with its bid a request for a total or partial waiver of the goals. The Director of Procurement and Materials Management has informed Copenhaver Construction, Inc., of this action.
A review of the bids submitted by Cardno, Inc., and Concord Excavating Enterprises, Inc., revealed that their bids are approximately 54% over the high end cost estimate of $741,690.00. Therefore, their bids are considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Cardno, Inc., and Concord Excavating Enterprises, Inc., of this action.
The contract documents are being reviewed and the project may be re-advertised.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019