TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to rescind Board Order to award Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to Eco-Clean Maintenance, Inc., in an amount not to exceed $1,963,700.00. Accounts 101-15000-612370/612390, Purchase Order 5001696, Agenda Item No. 28, File No. 18-1196
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, Agenda Item No. 26, File No. 18-0830.
In response to a public advertisement of September 19, 2018, a bid opening was held on October 9, 2018. The bid tabulation for this contract is:
Eco-Clean Maintenance, Inc. $1,963,700.00
Anchor Mechanical, Inc. $1,975,000.00
GSF USA Inc. $2,076,932.00
Perfect Cleaning Service Corporation $2,103,000.00
Smith Maintenance Company $2,135,611.48
At the Board Meeting of November 15, 2018, Eco-Clean Maintenance, Inc., was awarded this contract, in an amount not to exceed $1,963,700.00.
The request for the Board order to be rescinded is due to the contractor’s inability to provide the required Contractor’s bond.
In view of the foregoing, the Director of Procurement and Materials Management recommends the award of Contract 18-408-11 to Eco-Clean Maintenance, Inc., in an amount of $1,963,700.00, be rescinded and that the bid deposit, in the amount of $50,000.00, be retained as liquidated damages in accordance with the Bidding Requirements and Instructions to Bidders.
An award to the fourth lowest bidder, Perfect Cleaning Service Corporation, is being sought at this same Board meeting. The second and third lowest bidders were not able to satisfy the participation goals set for this Contract at 20% MBE, 9% WBE, and 10% SBE.
Requested, Eileen M. McElligott, Administrative Services Officer: JRM:kv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019