TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase outline agreement with Trojan Technologies, Inc., to Furnish and Deliver Ultraviolet Disinfection System Parts to the O’Brien Water Reclamation Plant, for a three-year period, in an amount of $225,000.00, from an amount of $278,650.00 to an amount not to exceed $503,650.00, Account 101-67000-623070
Body
Dear Sir:
On December 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Trojan Technologies, Inc., to Furnish and Deliver Ultraviolet Disinfection System Parts to the O’Brien Water Reclamation Plant, for a Three-year Period, in an amount not to exceed $268,750.00. The Contract expires on March 31, 2019.
As of December 24, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $9,900.00 from the original amount awarded of $268,750.00. The current agreement value is $278,650.00. The prior approved change orders reflect an approximate 3.7% increase to the original agreement value.
This increase is necessary due to a greater than anticipated need for off-season ultraviolet lamp system replacements and preventative maintenance parts at the O’Brien Water Reclamation Plant.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $225,000.00 (approximately 81% of the current agreement value), from an amount of $278,650.00, to an amount not to exceed $503,650.00.
Funds for the 2019 expenditure are available in Account 101-67000-623070.
Requested, John P. Murray, Director of Maintenance and Operations, SO'C:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019
Attachment