TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 24, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to amend Board Order of February 15, 2018, regarding Issue a purchase order and enter into an agreement with Precision Control Systems of Chicago, Inc., for a Multi-Year Service Agreement to Provide Periodic Maintenance, Repair and Upgrade Services for the TARP Valve Isolation Chamber and Pump House Ventilation Control Systems at the Calumet Water Reclamation Plant, in a total amount not to exceed $63,096.00, Account 101-68000-612680, Requisition 1476143, Agenda Item No. 20, File No. 18-0173
Body
Dear Sir:
At the Board meeting of Board Order of February 15, 2018, the Board of Commissioners duly ordered the above stated action.
The review and finalization of the terms of the agreement took longer than originally planned, therefore, no work was performed in 2018. The required services need to be extended to a new completion date of December 31, 2021.
It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to delete the last line in the first paragraph of the body of the letter, “The purchase order will expire December 31, 2020” and insert the words, “The purchase order will expire December 31, 2021.” in place thereof.
Also, delete in the sixth paragraph in the body of the letter, and revise the text to read, “Funds for the 2019 expenditure in the amount of $31,424.00 are available in Account 101-68000-612680. The estimated expenditure for 2020 is $15,836.00 and 2021 is $15,836.00. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.”
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board Order of February 15, 2018, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, John P. Murray, Director of Maintenance and Operations, SO'C:MAG:JR:JMC:WB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 24, 2019