TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 24, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Komline-Sanderson Corporation, to Furnish and Deliver Komline-Sanderson gravity belt thickener parts and related accessories to Various Locations for a Three-Year Period, in a total amount not to exceed $120,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Komline-Sanderson Corporation, to furnish and deliver Komline-Sanderson gravity belt thickener parts and related accessories to various locations, on an as needed basis, for approximately a three-year period. All pump parts and equipment will be delivered prior to March 31, 2022.
Komline-Sanderson Corporation is the sole source distributor for Komline-Sanderson gravity belt thickener parts and related accessories. Purchase orders will be issued for the parts and equipment as needed based on market quote pricing as requested from Komline-Sanderson Corporation. Inasmuch as Komline-Sanderson Corporation is the only source of supply for the parts and equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed by the trades to perform their work.
Komline-Sanderson Corporation is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of New Jersey. The Director of the Maintenance and Operations Department has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Komline-Sanderson Corporation, in an amount not to exceed $120,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received by Komline-Sanderson Corporation.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for
Accounts 101-66000, 67000, 68000, 69000-623270. The estimated expenditures for the period of 04/01/2019 through 03/31/2020 are $40,000.00, 04/01/2020 through 03/31/2021 are $40,000.00, and 04/01/2021 through 03/31/2022 are $40,000.00. Funds for years 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 24, 2019