TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 24, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 18-055-12 Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One-Year Period (Re-Bid) to SPI LLC, in a total amount not to exceed $28,965.86, Account 101-20000-623170
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-055-11, furnish and deliver pipe covering and insulation to various locations for a one (1) year period, beginning approximately December 1, 2018 and ending November 30, 2019.
In response to a public advertisement of August 22, 2018, a bid opening was held on September 11, 2018. The sole bid was rejected, as reported, at the Board meeting of October 18, 2018.
In response to a public re-advertisement of November 14, 2018, a bid opening was held on December 4, 2018. The bid tabulation for this contract is:
SPI LLC *$28,965.86
INDI ENTERPRISE, INC. $32,674.40
*corrected total
Four hundred and seventy-two (472) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
SPI LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $28,000.00, placing their bid of $28,965.86 approximately 3.45 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-055-12 (Re-Bid) to SPI LLC, in an amount not to exceed $28,965.86.
Purchase orders will be issued for material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623170.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 24, 2019
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