TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Schwing Bioset, Inc., to furnish and deliver Piston pump parts and related accessories, to various locations, in a total amount not to exceed $180,000.00, Accounts 101-66000. 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Schwing Bioset, Inc., to furnish and deliver piston pump parts and related accessories, to various locations, on an as needed basis. All pump parts
and related accessories under this authority will be delivered prior to March 31, 2022.
Schwing Bioset, Inc., is the sole source for Schwing Bioset piston pump parts and related accessories. Schwing Bioset, Inc., has submitted prices for the piston pump parts and related accessories required. Purchase orders will be issued for piston pump parts and related accessories as needed based on the prices received from Schwing Bioset, Inc. Inasmuch as Schwing Bioset, Inc., is the only source of supply for the piston pump parts and related accessories required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The piston pump parts and related accessories are needed in the solids treatment processes.
Schwing Bioset, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Minnesota. The Director of the Maintenance and Operations Department has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Schwing Bioset, Inc., in an amount not to exceed $180,000.00, on an as needed basis ending March 31, 2022. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Schwing Bioset, Inc.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623090, 623270. The estimated expenditures for the period of 4/1/2019 through 3/31/2020 are $60,000.00, 4/1/2020 through 3/31/2021 are $60,000.00, and 4/1/2021 through 3/31/2022 are $60,000.00. Funds for years 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019