TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-012-12 (Re-bid), Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $40,466.18, Account 101-20000-623190
Body
Dear Sir:
On October 18, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2019 and ending February 28, 2020.
In response to a public advertisement of October 31, 2018, a bid opening was held on November 27, 2018. No bids were received for this contract.
In response to a public re-advertisement of December 19, 2018, a bid opening was held on January 8, 2019. The bid tabulation for this contract is:
GROUP A: DROP CLOTHS, BRUSHES & ROLLERS
TV GPMC, LLC $3,292.90
THE SHERWIN-WILLIAMS COMPANY *$6,218.77
*corrected total
GROUP B: PAINTS
TV GPMC, LLC $31,632.45
THE SHERWIN-WILLIAMS COMPANY *$34,247.41
*corrected total
One thousand eleven (1,011) companies were notified of the contract being advertised and eighteen (18) companies requested specifications.
TV GPMC, LLC, the low bidder for Groups A and B, failed to bid all items in the contract as required in the contract specifications. Therefore, their bid is considered non-responsive and rejected in the public’s interest. The Director of Procurement and Materials Management has notified TV GPMC, LLC of this action.
The Sherwin-Williams Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $7,300.00, placing their bid of $6,218.77 approximately 14.8 percent below the total estimate.
The Sherwin-Williams Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $47,000.00, placing their bid of $34,247.41 approximately 27.2 percent below the total estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-012-12 (Re-bid), Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $40,466.18.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract. Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019
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