TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Superior Industrial Equipment, LLC to provide Flowserve pumping equipment, parts and accessories for a three-year period in a total amount not to exceed $105,000.00, Accounts 101-66000, 67000, 68000, 69000-623090, 623270.
Body
Dear Sir:
Authorization is requested to issue purchase orders to Superior Industrial Equipment, LLC to provide Flowserve pumps, replacement parts, and accessories for primary, secondary and solids pumping processes, to various locations on an as needed basis. The specific brand names associated with Flowserve pumps, replacement parts and accessories are Worthington, Pleuger, Pacific, Ingersoll-Rand, Byron Jackson, Durco, Wilson-Snyder, Ingersoll-Dresser, Scienco, Sier-Bath, Stork and United. All pumps, equipment, and parts will be delivered by April 30, 2021.
Superior Industrial Equipment, LLC, the sole source distributor for Flowserve pumps, replacement parts, and accessories, will be issued purchase orders based on market pricing, as requested at the time of order. Inasmuch as Superior Industrial Equipment, LLC is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Superior Industrial Equipment, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Superior Industrial Equipment, LLC in an amount not to exceed $105,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623090, 623270. The estimated expenditures for the period of 2/7/2019 through 4/30/2019 are $30,000.00, 5/1/2019 through 4/30/2020 are $45,000.00, and 5/1/2020 through 4/30/2021 are $30,000.00. Funds for the years 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019