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File #: 19-0116    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/25/2019 In control: Procurement Committee
On agenda: 2/7/2019 Final action: 2/7/2019
Title: Authorization to amend agreement for Contract 17-RFP-22, Software Solution Used to Produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book, with OpenGov, Inc., in an amount not to exceed $549,500.00, Accounts 201-50000-612430 and 101-27000-612820, Requisitions 1456485 and 1460003, Agenda Item No. 22, File No. 17-0944

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to amend agreement for Contract 17-RFP-22, Software Solution Used to Produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book, with OpenGov, Inc., in an amount not to exceed $549,500.00, Accounts 201-50000-612430 and 101-27000-612820, Requisitions 1456485 and 1460003, Agenda Item No. 22, File No. 17-0944

Body

 

Dear Sir:

 

On September 14, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to OpenGov, Inc., to provide a software solution used to produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book in an amount not to exceed $549,500.00.  The purchase orders expires on December 31, 2021.

 

Authorization is requested for a change in scope to replace the $30,000.00 annual maintenance fee for Integration services with an additional 23 Workiva licenses. These licenses began October 30, 2018 and will end October 29, 2022.

 

The requested change will not affect the dollar value of the contract. 

 

Requested, Jacqueline Torres, Clerk/Director of Finance JT:kp

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019