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File #: 19-0118    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/25/2019 In control: Procurement Committee
On agenda: 2/7/2019 Final action: 2/7/2019
Title: Authorization to amend Board Order of October 4, 2018, regarding Issue purchase orders and enter into a multi-year service agreement with Siemens Industry, Inc., to provide panel upgrades, maintenance and repair services on HVAC control systems at the Stickney, Calumet, and Kirie Water Reclamation Plants, in an amount not to exceed $322,263.00, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1481578, 1481591 and 1491735, Agenda Item No. 22, File No. 18-1002

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to amend Board Order of October 4, 2018, regarding Issue purchase orders and enter into a multi-year service agreement with Siemens Industry, Inc., to provide panel upgrades, maintenance and repair services on HVAC control systems at the Stickney, Calumet, and Kirie Water Reclamation Plants, in an amount not to exceed $322,263.00, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1481578, 1481591 and 1491735, Agenda Item No. 22, File No. 18-1002

Body

 

Dear Sir:

 

At the Board meeting of October 4, 2018, the Board of Commissioners duly ordered the above stated action.

 

The review and finalization of the terms of the agreement took longer than originally planned, therefore, no work was performed in 2018. The required services need to be performed in the remainder of the service agreement.

 

It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to delete the last paragraph of the body of the letter and insert, “Funds for the 2019 expenditure in the amount of $106,595.00, are available in Accounts 101-67000, 68000, 69000-612680, 623070, 623270. The estimated expenditure for 2020 is $109,670.00, and for 2021 is $105,998.00. Funds for the 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.” in place thereof.

 

All other information provided in the transmittal letter is correct.

 

Therefore, it is requested that the aforesaid Board Order of October 4, 2018, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.

 

Requested, John P. Murray, Director of Maintenance and Operations, SO'C:MAG:JR:JMC:WB

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019