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File #: 19-0130    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/29/2019 In control: Procurement Committee
On agenda: 2/7/2019 Final action: 2/7/2019
Title: Authorization to Amend Board Order of May 17, 2018, to Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558, Agenda Item No. 19, File No. 18-0477

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian Perkovich, Executive Director

 

Title

Authorization to Amend Board Order of May 17, 2018, to Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558, Agenda Item No. 19, File No. 18-0477

Body

 

Dear Sir:

 

At the Board Meeting of May 17, 2018, the Board of Commissioners duly authorized the above stated action, Agenda Item No. 19, File No. 18-0477.

 

The agreement will no longer include any 2018 expenditures. To reflect that change, it is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to make the following revisions:

 

1.        In the agenda summary, decrease the estimated cost from $35,000.00 to $28,000.00.

 

2.        In the body of the letter, delete the sixth paragraph and insert the following paragraph in place thereof: “In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with the Harris Corporation in an amount not to exceed $28,000.00.

 

3.        In the body of the letter, delete the seventh paragraph and insert the following paragraph in place thereof: “Funds for the 2019 expenditure in the amount of $7,000.00 are available in Accounts 101-67000, 68000, 69000-612600. The estimated annual expenditure for 2020, 2021, and 2022 is $7,000.00 each year respectively. Funds for the 2020, 2021, and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.”

 

All other information provided in the transmittal letter is correct.

 

Therefore, it is requested that the aforesaid Board Order of May 17, 2018, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.

 

Requested, John P. Murray, Director of Maintenance and Operations, SO'C:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019