TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to execute change orders to decrease purchase orders or carryforward FY2018 encumbrances to FY2019
Body
Dear Sir:
The attached list of purchase orders have encumbered funds designated for fiscal year (FY) 2018. The District is requesting authorization to execute change orders required to decrease the encumbered funds for FY2018 for these purchase orders. Some of the change orders will result in the respective purchase order being closed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute said change orders.
Monies will be restored to Funds 101, 201, 401, 501, and 901, where appropriate.
If the FY2018 encumbrance is required for FY2019, the District is requesting authorization to carryforward the encumbrance to FY2019, to cover obligations in 2019 which were anticipated and appropriated in the 2019 Budget. The Budget Office will perform this task after final change orders to decrease the FY2018 encumbrances are completed.
It is hereby recommended that the Board of Commissioners authorize the Administrative Services Officer to execute said carryforward process.
Funds will be encumbered in Funds 101, 201, 401, 501 and 901, where appropriate.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 7, 2019
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