TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-601-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to various service areas, estimated cost $311,670.00, Accounts 101-67000/69000-623270, Requisitions 1507847 and 1514941
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-601-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure chain, sprockets and associated parts for various service areas for a two-year period. The chain, sprockets and appurtenances are required for routine maintenance of the preliminary tanks, grit tanks and scum concentration tanks to minimize costly breakdowns and unscheduled repairs at the Stickney, Kirie and Hanover Park Water Reclamation Plants.
The estimated cost for this contract is $311,670.00. The estimated 2019 and 2020 expenditures are $172,255.00 and $139,415.00, respectively.
The bid deposit for this contract is $15,500.00.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D are not included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise April 10, 2019
Bid Opening April 30, 2019
Award May 16, 2019
Completion December 31, 2020
Funds are available in 2019, in Accounts 101-67000/69000-623270. Funds for the subsequent year, 2020, are contingent upon the Board of Commissioner’s approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-601-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR:MWK:ATC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2019