TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to amend Board Order of December 6, 2018, regarding Issue purchase order and enter into an agreement for Contract 18-RFP-16 POTs Local and Long Distance Services, with AT&T Corp. in an amount not to exceed $630,000.00, Account 101-27000-612210, Requisition 1493527, Agenda Item No. 22, File No. 18-1239 (As Revised)
Body
Dear Sir:
At the Board meeting of December 6, 2018, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 22, File No. 18-1239.
A textual error in the title/transmittal letter and resulting order indicated, Issue purchase order and enter into an agreement for Contract 18-RFP-16 POTs Local and Long Distance Services, with AT&T Corp. in an amount not to exceed $630,000.00, Account 101-27000-612210, Requisition 1493527. Same should have read, Issue purchase order and enter into an agreement for Contract 18-RFP-16 POTs Local and Long Distance Services, with AT&T Corp. in an amount not to exceed $210,000.00, Account 101-27000-612210, Requisition 1493527.
A textual error in the title/transmittal letter and resulting order indicated, As proposed the contract term for the District’s high volume phone lines at each of the seven major District facilities will be for 36 months starting January 1, 2019 with an anticipated end date of December 31, 2021. Same should have read, As proposed the contract term for the District’s high volume phone lines at each of the seven major District facilities will be for 36 months, which includes one 12-month term at $210,000.00 and two 12-month options at $210,000.00 for each additional year, to extend the terms of the agreement starting April 1, 2019 with an anticipated end date of March 31, 2022. Each 12-month option year will require Board approval.
A textual error in the title/transmittal letter and resulting order indicated, Inasmuch as the firm of AT&T Corp. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $630,000.00. Same should have read, Inasmuch as the firm of AT&T Corp. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $210,000.00.
Funds for the 2019 expenditure are available in 101-27000-612210. Funds for the 2020 and 2021 expenditures are contingent and subject to the Board of Commissioners’ approval of the District’s budget for those years.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board order of December 6, 2018 be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, John Sudduth, Director of Information Technology, JS:SK:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2019
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