TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-654-11 Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $444,000.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisition 1507499
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-654-11 furnish and deliver valve actuators and parts.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts, as well as technical field services, troubleshooting and reinstallation services. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is $444,000.00. The estimated 2019 and 2020 expenditures are $222,000.00 and $222,000.00 respectively.
The bid deposit for this contract is $22,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The utilization goals for this contract are: 10% MBE and/or WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise March 20, 2019
Bid Opening April 16, 2019
Award May 2, 2019
Completion December 31, 2020
Funds for 2019 are available in Accounts 101-66000/67000/68000/69000-612600/623070/623270. Funds for 2020 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-654-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2019