TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Glenview for the design, construction, operation and maintenance of the East of Harms Road Drainage Improvements under Phase II of the Stormwater Management Program (18-IGA-27), in an amount not to exceed $500,000.00, Account 501-50000-612400, Requisition 1515784
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Glenview (Village) for the design, construction, operation and maintenance of the East of Harms Road Drainage Improvements under Phase II of the Stormwater Management Program (18-IGA-27), in an amount not to exceed $500,000.00.
On May 17, 2018, the Board of Commissioners authorized the District to begin negotiations with several entities, including the Village of Glenview, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects. The Village proposes to construct four new storm sewers in an area east of Harms Road and north of Wilmette Avenue to alleviate direct flooding of 20 structures in the Village. These storm sewer improvements are intended to increase local conveyance capacity in targeted areas currently experiencing flooding, and build upon prior stormwater improvements performed by the Village along Harms Road. The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $500,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2019. As of this date the Village has spent approximately $1,526,000.00 on engineering, property acquisition, and other design-related project costs. The Village will also contribute approximately $1,380,376.00 towards future construction costs. The IGA requires the Village to award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the East of Harms Road Drainage Improvements, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village and make payment to the Village in an amount not to exceed $500,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Brian A. Perkovich, Executive Director
Respectfully Submitted, Kimberly Du Buclet, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2019