TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
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Authority to decrease purchase order and amend the agreement with Computerized Facility Integration, for Contract 17-RFP-20, Provide Support and Hosting on the District’s Cloud for the Real Estate Management and Invoicing System, in an amount of $141,333.33, from an amount of $183,333.33, to an amount not to exceed $42,000.00, Account 101-27000-612820, Purchase Order 3097215 (As Revised)
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Dear Sir:
On August 31, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 17-RFP-20 Provide Support and Hosting on the District’s Cloud for the Real Estate Management and Invoicing System with Computerized Facility Integration, in an amount not to exceed $254,000.00. The contract expires on November 30, 2020.
As of February 7, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $70,666.67, from the original amount awarded of $254,000.00. The current contract value is $183,333.33. The prior approved change orders reflect a 27.8% decrease to the original contract value.
The agreement with Computerized Facility Integration was terminated on July 26, 2018.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease and close the purchase order for Contract 17-RFP-20 in an amount of $141,333.33, 77% of the current contract value, from an amount of $183,333.33, to an amount not to exceed $42,000.00.
Funds will be restored to Account 101-27000-612820.
Requested, John H. Sudduth, Director of Information Technology, JHS:SW:sw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 21, 2019
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