TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-974-11, Provide Carbon Dioxide Purging Services, estimated cost $46,000.00, Account 101-69000-612650, Requisition 1515773 (Deferred from the February 21, 2019 Board Meeting)
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-974-11, provide carbon dioxide purging services, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide purging services utilizing bulk carbon dioxide to safely purge digester tanks and other structures of unsafe or hazardous atmospheres, and allow for safe human entry, routine maintenance and corrective repairs, for a three year period.
The estimated cost for this contract is $46,000.00. The estimated 2019, 2020 and 2021 expenditures are $14,000.00, $14,000.00 and $18,000.00, respectively.
The bid deposit for this contract is $2,300.00.
The contract will not include Multi-Project Labor Agreement (MPLA) because of the specialized nature of the services required to transport and handle liquid carbon dioxide.
The Affirmative Action Ordinance, Revised Appendix D are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 27, 2019
Bid Opening April 16, 2019
Award May 16, 2019
Completion December 31, 2021
Funds are available in 2019, in Account 101-69000-612650. Funds for subsequent years, 2020 and 2021, are contingent upon the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-974-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR:rtr:atc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2019