TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-665-11 Landscape Maintenance at Various Service Areas, estimated cost $1,200,000.00, Accounts 101-67000/68000/69000-612420, Requisitions 1502324, 1515426, 1504629 and 1516064
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-665-11 Landscape Maintenance at Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain services necessary to maintain landscape at the District’s various facilities and properties for an approximate four-year period.
The estimated cost for this contract is $1,200,000.00. The estimated 2019, 2020, 2021 and 2022 expenditures are $277,000.00, $400,000.00, $400,000.00 and $123,000.00, respectively.
The bid deposit for this contract is $30,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is classified as “Miscellaneous Building Construction” for establishing Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-Owned Business Enterprise (VBE) utilization goals. The associated utilization goals for this contract for Group A Stickney, Group B Calumet and Group C North Service Area are 20% MBE, 10% WBE, 10% SBE and 3% VBE. Group D Solids LASMA, has no Diversity goals due to its value being less than $100,000.00.
It is estimated that this contract will employ 15-20 personnel.
The tentative schedule for this contract is as follows:
Advertise April 17, 2019
Bid Opening May 14, 2019
Award June 6, 2019
Completion December 31, 2022
Funds for the current year are available in Accounts 101-67000/68000/69000-612420. Funds for the subsequent years, 2020, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-665-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2019