TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 15-265-3D Safety Railing Around Tanks, Calumet Water Reclamation Plant, to Fence Masters Inc. in an amount of $85,710.00, from an amount of $1,462,555.83, to an amount not to exceed $1,376,845.83, and to decrease the related five percent change order allowance in an amount of $65,225.67, from an amount of $65,225.67 to an amount not to exceed $0.00, Account 401-50000-645650, Purchase Order 4000043
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-265-3D, Safety Railing Around Tanks, Calumet Water Reclamation Plant, to Fence Masters, Inc., in an amount not to exceed $1,455,030.00, plus a five percent allowance for change orders in an amount of $72,751.50, for a total amount not to exceed $1,527,781.50. The contract was completed February 14, 2018.
Since the contract is complete, It is necessary to decrease and close this purchase order. In addition to a reduction in the remaining value of the contract, the remaining balance of the five percent allowance for change orders also must be decreased.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $85,710.00 (0.06% of the current contract value), from an amount of $1,462,555.83, to an amount not to exceed $1,376,845.83, and to decrease the remaining five percent change order allowance in an amount of $65,225.67, from an amount of $65,225.67, to an amount not to exceed $0.00.
Funds will be restored to Account 401-50000-645650
Requested, Catherine A. O’Connor, Director of Engineering, CLG:JB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2019