TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-482-11 Provide Polycom Premier Support for Existing District Polycom Videoconference Units, estimated cost $40,181.00, Account 101-27000-612840, Requisition 1516169
Body
Dear Sir:
Contract documents and specifications have been prepared to provide Polycom Premier Support for existing District Polycom videoconference units. This contract begins on May 1, 2019.
The purpose of this contract is to provide Polycom Premier Support for the existing District Polycom videoconference equipment through April 30, 2020. This will enable the Information Technology Department to maintain and manage the District’s videoconference infrastructure.
The estimated cost for this contract is $40,181.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold establishe by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 27, 2019
Bid Opening April 9, 2019
Award April 18, 2019
Completion April 30, 2020
Funds are available in Account 101-27000-612840.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-482-11.
Requested, John Sudduth, Director of Information Technology, JS:SK:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2019