TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2019
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Town of Cicero for the construction, operation and maintenance of the 2019 Green Infrastructure Alley Paving Improvements (19-IGA-02), in an amount not to exceed $268,865.00, Account 501-50000-612400, Requisition 1516898
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Town of Cicero (Town) for the construction, operation and maintenance of the Town’s 2019 Green Infrastructure Alley Paving Improvements project, in an amount not to exceed $268,865.00.
On November 15, 2018, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Town. The Town proposes the construction of permeable pavers in two alleys located at the 1400 block between 51st Court and 51st Avenue and the 5300 block between 25th Place and 25th Street. The project is expected to reduce local flooding in the area, and provide educational opportunities for local residents on the benefits of GI. The project will provide an estimated 40,830 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Town have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $268,865.00. Partial payments to the Town will be made at predefined intervals during construction, which is anticipated to commence in 2019. The Town has contributed to engineering and other design-related costs, and will also contribute towards the total construction cost of $473,000.00 for this project. The IGA will require the Town to advertise and award the construction contract in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements, assume responsibility for design, construction, maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design, construction and maintenance.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Town in an amount not to exceed $268,865.00 for the construction, operation and maintenance of the project. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for the 2019 expenditure, in the amount of $268,865.00, are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2019