TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 21, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-028-11, Furnish and Deliver Miscellaneous Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, L.L.C., in an amount not to exceed $90,538.63, Group B to Taylor Distribution Group, LLC, in an amount not to exceed $26,437.11, and Group C to Thomas Scientific, LLC, in an amount not to exceed $63,897.12, Account 101-20000-623570 (As Revised)
Body
Dear Sir:
On January 10, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-028-11 furnish and deliver paper filters, crucibles, and petri dishes to various locations for a one (1) year period, beginning approximately April 1, 2019 and ending March 31, 2020.
In response to a public advertisement of January 23, 2019, a bid opening was held on February 5, 2019. The bid tabulation for this contract is:
GROUP A: PAPER FILTERS
THOMAS SCIENTIFIC, LLC $86,381.61
FISHER SCIENTIFIC COMPANY, L.L.C. $90,538.63
TAYLOR DISTRIBUTION GROUP, LLC *$285,443.12
*corrected total
GROUP B: CRUCIBLES
TAYLOR DISTRIBUTION GROUP, LLC *$26,437.11
FISHER SCIENTIFIC COMPANY, L.L.C. $34,638.17
THOMAS SCIENTIFIC, LLC *$474,006.88
*corrected total
GROUP C: PETRI DISHES
THOMAS SCIENTIFIC, LLC $63,897.12
FISHER SCIENTIFIC COMPANY, L.L.C. $69,400.80
TAYLOR DISTRIBUTION GROUP, LLC $80,871.84
Eight hundred and seven (807) companies were notified of the contract being advertised and seventeen (17) companies requested specifications.
The bids received from Thomas Scientific, LLC, for Group A, did not include pricing for all items as required in the general terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Thomas Scientific, LLC, of this action.
Fisher Scientific Company, L.L.C., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $93,000.00, placing their bid of $90,538.63 approximately 2.6 percent below the estimate.
Taylor Distribution Group, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $20,000.00, placing their bid of $26,437.11 approximately 32.2 percent above the estimate.
Thomas Scientific, LLC, the lowest responsible bidder for Group C is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $60,000.00, placing their bid of $63,897.12 approximately 6.5 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-028-11, Group A to Fisher Scientific Company, L.L.C., in an amount not to exceed $90,538.63, Group B to Taylor Distribution Group, LLC, in an amount not to exceed $26,437.11, and Group C to Thomas Scientific, LLC, in an amount not to exceed $63,897.12.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 21, 2019
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