TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-668-11, Hazardous Waste Disposal from various locations, to Tradebe Environmental Services, LLC, in an amount not to exceed $198,064.46, Account 101-66000-612520, Requisition 1502962 (Deferred from the March 7, 2019 Board Meeting)(Deferred from the March 21, 2019 Board Meeting)
Body
Dear Sir:
On October 4, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-668-11, Hazardous Waste Disposal from various locations.
In response to a public advertisement of December 12, 2018, a bid opening was held on January 8, 2019. The bid tabulation for this contract is:
TRADEBE ENVIRONMENTAL SERVICES, LLC *$198,064.46
VEOLIA ES TECHNICAL SOLUTIONS LLC *$208,882.50
CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. $289,096.27
SET ENVIRONMENTAL, INC. *$297,165.00
*corrected total
Four hundred twenty-three (423) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
Tradebe Environmental Services, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $210,000.00, placing their bid of $198,064.46 approximately 5.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately six (6) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the limited availability of MBE/WBE/SBE participants, and the scope of work of the project, which is specific in nature.
The work under this contract shall begin upon approval of the contractor’s bond and terminate December 31, 2021 or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-668-11 to Tradebe Environmental Services, LLC, in an amount not to exceed $198,064.46, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2019 expenditures, in the amount of $54,513.91, are available in Account 101-66000-612520. The estimated expenditures for 2020 are $73,550.55, and for 2021 are $70,000.00. Funds for the 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019